We are seeking a talented and dynamic Head - Procurement & Contracts in Mumbai for Industrial and Warehousing development division. The company is among the largest Industrial real estate developers with presence across India.

Head - Procurement & Contracts will lead the procurement team and be a key influence in finalizing project delivery strategy by contributing project cost estimation. He / She will be responsible for developing vendor/contractor network, establishing robust supply chain for construction projects across India.

The final objective for this role is to provide three types of leadership:

• Commercial and Contractual 
• Managerial
• Operational

Head - Procurement & Contracts will provide a commercial vision to his/her team and ensure procurement with focus to champion total cost of ownership without compromising delivery time and product quality. He / She should establish the processes and practices for realizing that vision. He / She should contribute to the development of brand definition and experience principles, and ensure that those are appropriately interpreted through the team’s work. He / She will lead and conclude commercial negotiations and ensure legal alignment for all contract agreements.

Key responsibilities

Cost Management and Estimation:

• Work with the estimation team to maintain and develop the cost database, assist the team in estimating and budgeting projects.
• Build market intelligence from a competitor perspective and ensure competitive rates finalization for high-value items and packages.
• Review prices and quality of purchased products and ensure optimal stock levels.
• Lead & drive preparation of purchase orders, contracts by verifying specifications and price.

Project Scheduling and Procurement Planning:

• Liaise with the project team to understand project requirements and develop schedules into project procurement plans.
• Development of package-specific sourcing plans RFQs, evaluation of supplier responses, negotiations with suppliers, order placement, and contract management.
• Lead & drive preparation of bid comparison for management approval and provide recommendations.
• Review, evaluate, and approve specifications with the design team for issuing with bids.

Supplier and Vendor Management:

• Develop vendors, contractors, and suppliers for each region of India to optimize travel time and local knowledge advantage.
• Research potential vendors and suppliers; locate vendors of materials, equipment, or supplies, and interview them to determine product availability and terms of sales.
• Establish relationships with vendors/contractors and serve as a representative of the company when negotiating contracts and building vendor and supplier trust.
• Compile performance management information relating to suppliers to ensure continuous improvement within the supply chain.
• Identify demand and capacity issues within the supply chain and develop risk mitigation strategies.

Procurement Process and Negotiation

• Prepare and process requisitions and purchase orders for supplies and equipment.
• Negotiating contract terms of agreement and pricing;  represent companies in negotiating contracts and formulating policies with suppliers; compare and evaluate offers from suppliers.
• Obtaining recommendations from suppliers for substitute  items, vet it and suggest for design approvals.
• Procure high-quality and cost-efficient supplies for our organization through proper risk analysis and cost-effective techniques.

Metric type (Indicative)

Cost Management and Estimation:

• Accuracy of Cost Database: Percentage accuracy of the cost database compared to actual project costs.
• Market Intelligence Reports: Number of market intelligence reports generated and their impact on procurement decisions.
• Cost Savings: Percentage of cost savings achieved through competitive rate finalization and effective budgeting.
• Stock Level Optimization: Percentage of optimal stock levels maintained versus total stock.

Project Scheduling and Procurement Planning:

• Schedule Adherence: Percentage of procurement plans delivered on schedule. 
• Supplier Response Evaluation: Number of supplier evaluations completed and their average turnaround time.
• Contract Management Efficiency: Number of contracts successfully negotiated and managed.
• Bid Comparison Accuracy: Percentage of bids accurately compared and approved recommendations accepted by management.

Supplier and Vendor Management:

• Vendor Development: Number of new vendors developed per region.
• Supplier Research Efficiency: Number of suppliers researched and vetted within a given period.
• Supplier Relationship Management: Supplier satisfaction score and the number of long-term contracts established.
• Supplier Performance Improvement: Percentage improvement in supplier performance based on performance management data.
• Risk Mitigation Effectiveness: Number of risk mitigation strategies developed and successfully implemented.

Procurement Process and Negotiation:

• Requisition Processing Time: Average time taken to process requisitions and purchase orders.
• Negotiation Success Rate: Percentage of successful negotiations resulting in favorable terms and cost savings.
• Substitute Item Approval Rate: Number of substitute items vetted and approved for use.
• Procurement Quality and Cost Efficiency: Quality rating of procured items and percentage of cost savings achieved through risk analysis and cost-effective techniques.

Educational Requirement and Work Experience

Education Requirements : 

• B.E. Civil preferred

Years of experience : 

• 12+ Years

Key knowledge areas :

• Local Indian codes
• Tax regime in different Indian states and on different materials GST, service tax etc
• Import and Export tax and legislation.
• Type of contracts and legal dependency 
• Commercial contracts

Work Experience Requirements: 

• Overall 15 years
• Minimum 12+ years in large scale construction project procurement and minimum 5 years in Industrial-warehousing direct procurement and at least 5 years of leadership experience managing in-house procurement team.

Key Behavioral Capabilities

• Contracting and negotiation skills
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Hands on experience of using ERP softwares, including SAP
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within 
• parameters of instructions given, prescribed routines, and standard accepted practices
• The ability to work in a fast-paced environment without compromising on quality and customer satisfaction.
• Manage the welfare and motivation of direct reports and provide leadership, guidance and encouragement to achieve their KPI’s.
• Coordinate and foster teamwork between all project stakeholders
• Practice sound people management principles to ensure that the team of staff, contractors, and JV partners works well and provides a supportive environment for the achievement of the project and individual objectives.